One-on-one meetings are the cornerstone of effective communication between managers and employees. For HR professionals, these sessions help foster employee engagement, identify challenges early, and align individual goals with company objectives. In 2025, the rise of hybrid work models and employee-centric cultures has made it essential for organizations to adopt software that facilitates seamless, structured, and productive one-on-ones.
Here’s a comprehensive look at the 10 best one-on-one meeting software tools HR leaders should consider in 2025.
1. Lattice
Overview:
Lattice is a people management platform designed to help HR teams and managers streamline performance conversations, including one-on-ones. It combines goal setting, feedback, and engagement tools in one intuitive interface.
Key Features:
- Dedicated one-on-one agendas with templates
- Collaborative meeting notes
- Automated reminders and follow-ups
- Integration with Google Calendar and Slack
- Real-time tracking of employee goals and feedback
Best For:
Mid-to-large-sized companies focused on structured employee development.
2. Leapsome
Overview:
Leapsome is a holistic people enablement platform that integrates one-on-ones into a broader performance management ecosystem. It’s ideal for companies that want to align their HR efforts with strategic goals.
Key Features:
- Customizable one-on-one templates
- Linked performance and development goals
- Anonymous feedback and engagement tools
- Integration with HRIS platforms
- Progress tracking with transparent history
Best For:
Companies prioritizing continuous performance development and learning.
3. Fellow
Overview:
Fellow is built specifically to enhance meeting culture. It offers robust tools for managers and employees to prepare, collaborate, and follow up on one-on-ones, team meetings, and leadership check-ins.
Key Features:
- Pre-meeting templates and shared agendas
- Action item tracking and decision documentation
- Feedback loops built into the meeting workflow
- Integrations with Zoom, Google Meet, and Outlook
- Real-time collaboration with commenting and editing
Best For:
Startups and remote teams looking for structured yet flexible meeting management.
4. 15Five
Overview:
15Five blends one-on-one tools with performance management and employee engagement features. It encourages frequent check-ins, transparency, and accountability, making it a favorite among progressive HR teams.
Key Features:
- Weekly check-in forms with employee prompts
- One-on-one meeting planning and notes
- Performance and engagement analytics
- Feedback and recognition modules
- OKR alignment tools
Best For:
HR teams focused on frequent employee engagement and performance alignment.
5. Officevibe
Overview:
Officevibe enhances manager-employee relationships through ongoing feedback, anonymous surveys, and one-on-one meeting support. It emphasizes building trust and improving team morale.
Key Features:
- Suggested talking points for one-on-ones
- Employee mood and feedback tracking
- Action item assignment and tracking
- Reporting tools for ongoing improvement
- Integration with productivity tools
Best For:
HR teams emphasizing trust, feedback culture, and employee sentiment.
6. Peoplebox
Overview:
Peoplebox is an OKR and performance management platform with robust tools for one-on-one meetings. It focuses on alignment, tracking, and performance conversations.
Key Features:
- Linked OKRs within one-on-one agendas
- Shared notes and action items
- Goal status updates during meetings
- Real-time notifications and insights
- Integration with HR systems and communication platforms
Best For:
Performance-driven organizations with a strong focus on goal alignment.
7. ClickUp
Overview:
While known as a productivity tool, ClickUp offers features for organizing and automating one-on-one meetings through customizable templates, action items, and reminders.
Key Features:
- Custom one-on-one templates
- Comment threads for notes and follow-ups
- Task and goal tracking integration
- Built-in automation and reminders
- Calendar syncing with Zoom or Teams
Best For:
Teams wanting to consolidate project management and people management in one platform.
8. Engagedly
Overview:
Engagedly combines performance management, employee engagement, and learning tools. Its one-on-one feature is built to support growth-focused conversations between managers and employees.
Key Features:
- One-on-one meeting templates and agenda builder
- Conversation tracking with performance history
- Feedback and coaching modules
- Integration with learning and development plans
- Visual dashboards for HR analytics
Best For:
Mid-size businesses focused on performance, growth, and upskilling.
9. Kazoo (now WorkTango)
Overview:
Kazoo, rebranded as WorkTango, integrates engagement, recognition, and performance tools. It empowers managers to conduct meaningful one-on-ones while gathering insights into employee satisfaction.
Key Features:
- Suggested agenda items based on feedback
- Built-in recognition features during meetings
- Employee engagement insights
- Customizable meeting cadences
- Integration with HR systems and communication tools
Best For:
Organizations looking to enhance both recognition and performance conversations.
10. Trakstar Perform
Overview:
Trakstar Perform helps companies with performance reviews, goal tracking, and one-on-one meetings. It’s especially suitable for HR teams that want to tie discussions directly to performance objectives.
Key Features:
- Goal-based one-on-one templates
- Continuous performance feedback loop
- Shared notes and timelines for each employee
- Review cycle tracking and reminders
- HR dashboard for performance analysis
Best For:
HR leaders seeking to integrate structured one-on-ones into a comprehensive performance management strategy.
Key Benefits of One-on-One Meeting Software for HR
Implementing dedicated software for one-on-one meetings delivers more than just structure—it supports culture, accountability, and transparency across the organization. Here are the top benefits HR can expect:
1. Consistent and Productive Conversations
Templates and guided agendas ensure managers cover the right topics, keep meetings focused, and align conversations with organizational priorities.
2. Increased Employee Engagement
Frequent and meaningful check-ins help employees feel heard, valued, and aligned with their goals—boosting morale and reducing turnover.
3. Better Goal Alignment
Many tools allow goals and OKRs to be directly integrated into meeting workflows, promoting alignment between employees’ daily tasks and strategic initiatives.
4. Improved Performance Tracking
By logging notes, feedback, and outcomes, HR and managers can track growth trends and identify areas for development.
5. Actionable Insights
Many platforms provide analytics and reporting tools that offer visibility into engagement, follow-through, and meeting consistency across teams.
What to Look For in One-on-One Meeting Software
When selecting the right software, HR leaders should consider these essential criteria:
✅ Integration Capabilities
The software should connect with tools like Google Calendar, Slack, Zoom, and your HRIS to avoid workflow disruptions.
✅ Customization Options
Templates and meeting flows should be flexible to adapt to different team needs, leadership styles, and company structures.
✅ Feedback and Recognition Tools
A good platform should enable real-time feedback, recognition, and growth-focused conversations alongside meeting agendas.
✅ Goal & Performance Linking
Direct links to goals, KPIs, and OKRs keep meetings focused on results and make tracking easier over time.
✅ Ease of Use
The interface should be intuitive for both HR admins and managers, with minimal training required.
Final Thoughts
In 2025, HR leaders can no longer rely on informal or ad-hoc one-on-ones. With distributed teams, evolving work cultures, and growing expectations around transparency and engagement, adopting a robust one-on-one meeting software is crucial.
Whether you’re part of a growing startup or an enterprise organization, these top 10 tools offer the right mix of structure, insights, and employee-focused features to elevate your people management practices.
FAQs: One-on-One Meeting Software for HR
1. What is one-on-one meeting software and why is it important for HR?
One-on-one meeting software helps HR teams and managers conduct structured, recurring conversations with employees. It improves communication, tracks goals, and fosters employee engagement—all essential for retention and performance management.
2. How often should HR recommend managers conduct one-on-one meetings?
Ideally, one-on-ones should be held weekly or biweekly. The frequency may vary depending on team size, company culture, or project pace, but consistency is key to maintaining trust and alignment.
3. Can one-on-one meeting software integrate with our existing HR tools?
Yes, most top platforms integrate seamlessly with HRIS systems, calendar tools (like Google or Outlook), communication tools (like Slack or Teams), and performance management software.
4. What features should I look for in one-on-one meeting software?
Look for customizable agendas, collaborative note-taking, performance tracking, automated reminders, and integrations with other tools. Features that support goal alignment and feedback loops are especially valuable.
5. Is one-on-one meeting software suitable for remote or hybrid teams?
Absolutely. These tools are designed to support asynchronous updates, virtual collaboration, and cloud-based access—making them ideal for remote and hybrid work environments.
